Time Management That Actually Works

Stop fighting with spreadsheets, manual calculations, and disconnected systems. Simpata Time transforms time and attendance management from a frustrating administrative burden into a strategic advantage.

Built for organizations that have outgrown basic timesheets but need more than just time tracking—project costing, workforce analytics, compliance management, and seamless payroll integration all in one unified platform.

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What Makes Simpata Time Different?

  • Beyond Basic Timesheets: Project tracking, task costing, and workforce analytics
  • Intelligent Automation: PTO accruals, overtime calculations, policy enforcement
  • Seamless Integration: Direct payroll export, project management, billing systems
  • Enterprise-Grade: Multi-location, complex approval chains, audit trails

The Time Management Challenge

The Old Way: Manual Time Tracking

  • Paper timesheets lost or illegible
  • Hours spent on manual data entry and corrections
  • Payroll errors causing employee frustration
  • No visibility into project costs until it's too late
  • PTO tracking in spreadsheets, constantly out of sync
  • Compliance violations discovered during audits
  • Managers spending hours approving timesheets manually
  • No connection between time and actual project budgets

The Simpata Way: Intelligent Time Management

  • Digital time entry from any device—web, iOS, Android
  • Automatic calculations, validations, and error prevention
  • Direct payroll export—zero manual transcription
  • Real-time project cost tracking as hours are logged
  • Automated PTO accruals and balances, always current
  • Built-in compliance rules prevent violations before they happen
  • One-click approval workflows with traffic light status
  • Hours flow directly to project budgets and client invoices

Common Use Cases & Solutions

Simpata Time addresses diverse time management challenges across industries and organizational structures.

Multi-Client Project Billing

Professional services, consulting firms, agencies

Scenario: Employees work across multiple client projects simultaneously. Need precise tracking of billable vs. non-billable time for accurate invoicing and profitability analysis.

Solution: Project tagging enables employees to log hours directly to client projects and tasks. Approved time flows automatically to billing systems. Built-in reports show utilization rates and project profitability.

Key Features: Project/task hierarchy, billable hour tracking, client reporting, invoice integration

Complex Shift Operations

Healthcare, hospitality, manufacturing, retail

Scenario: 24/7 operations with rotating shifts, mandatory breaks, shift differentials, and strict compliance requirements. Manual tracking leads to errors and labor violations.

Solution: Shift templates and automated compliance rules enforce break requirements and calculate shift differentials automatically. Real-time validation prevents scheduling conflicts and compliance violations.

Key Features: Shift templates, break tracking, differential pay, compliance automation

Job Costing & Profitability

Manufacturing, construction, production environments

Scenario: Need real-time labor cost tracking by work order or job. Historical approach of reconciling at month-end means budget overruns discovered too late.

Solution: Employees clock time directly to work orders. Real-time labor costing shows actual vs. planned hours for every job. Integration with ERP systems provides complete job profitability visibility.

Key Features: Work order tracking, labor costing, budget alerts, ERP integration

Distributed Workforce Management

Organizations with remote employees, field workers, or multiple office locations need unified time tracking across geographic regions. Simpata Time provides mobile apps for on-the-go time entry, centralized approval workflows, and consolidated reporting across all locations.

Complex Overtime & Labor Rules

Organizations subject to California labor laws, union agreements, or FLSA regulations need automated overtime calculations. Simpata Time includes pre-configured rules for common scenarios and supports custom rule creation for unique requirements.

Enterprise-Grade Time Management Capabilities

Sophisticated Approval Workflows

Traffic light approval system provides instant visual feedback. Multi-level approval chains for complex organizations. Managers approve with one click—employees see status immediately. Rejected timesheets route back with comments for correction.

Project & Task Precision

Every hour tagged to projects and tasks for precise costing. Cross-project reporting shows resource allocation patterns. Compare planned vs. actual hours in real time. Security controls ensure employees only see assigned projects.

Intelligent PTO Management

Automatic accrual calculations based on your policies. Employees request time off—managers approve online. PTO balances update in real time. Integration with timesheets prevents logging time on approved vacation days. Year-end rollover and payout calculations automated.

Payroll Code Flexibility

Define your own pay codes: Regular, Overtime, Sick Leave, Holiday, Shift Differential—whatever your payroll needs. Complex overtime rules built in: California, FLSA, union agreements, custom rules. Automatic calculations mean no manual overtime tallying.

Productivity Analytics

Week-over-week productivity tracking by employee and department. Identify trends before they become problems. Utilization reports show billable vs. non-billable time. Department comparisons reveal efficiency opportunities.

Seamless Payroll Export

REST APIs connect to any payroll system. Support for JSON, XML, CSV, and proprietary formats. Approved hours export directly—no manual transcription. Integration with ADP, Paychex, QuickBooks, or custom systems.

Reports That Drive Decisions

Simpata Time includes comprehensive reporting across every dimension of your workforce. All reports available in PDF, Excel, and CSV formats for easy distribution and analysis.

Employee & Department Reports

  • Individual employee timesheets
  • Department summary reports
  • Overtime analysis
  • PTO balance and usage
  • Productivity trends
  • Attendance patterns

Project & Task Reports

  • Project labor costs
  • Task-level time allocation
  • Planned vs. actual hours
  • Client project summaries
  • Cross-project resource usage
  • Project profitability

Payroll & Compliance Reports

  • Payroll export by pay period
  • Pay code summaries
  • Overtime compliance
  • Break and meal compliance
  • Audit trail reports
  • Custom payroll formats

Built for Enterprise Requirements

Security & Compliance

  • 256-bit SSL encryption protects all data in transit and at rest
  • Role-based access controls ensure employees only see appropriate data
  • Complete audit trails track every change for compliance verification
  • HIPAA-ready infrastructure for healthcare organizations
  • SOC 2 compliance for enterprise security standards
  • Multi-factor authentication available for sensitive environments

Integration & Extensibility

  • RESTful APIs enable integration with any system
  • JSON and XML support for modern application integration
  • Webhook notifications for real-time event processing
  • CSV exports for legacy system compatibility
  • Custom field support for organization-specific data
  • SSO integration with Active Directory, Okta, Azure AD

Flexible Architecture

Simpata Time integrates seamlessly with your existing infrastructure. Whether you're running legacy on-premises applications, modern cloud services, or hybrid environments, our platform adapts to your network and security requirements.

Flexible Time Entry for Every Workforce

Different roles need different time entry methods. Simpata Time supports multiple timesheet formats to match how your employees actually work:

Daily Detail

Log hours with project and task details each day. Perfect for consultants and project-based work.

Weekly Summary

Enter total hours for the week across projects. Ideal for salaried employees and stable schedules.

Time Clock

Clock in and out with precise start/stop times. Perfect for hourly workers and manufacturing.

Mobile Entry

Native iOS and Android apps for field workers and remote teams. Works offline, syncs when connected.

Customer Success is Our Priority

24/7 Support

Our support team includes industry veterans who understand both our technology and your business challenges. Get help when you need it with responsive email and phone support.

  • Standard support: 24-hour response time
  • Enterprise support: Priority incident handling
  • Comprehensive documentation and video guides
  • Onboarding assistance and training resources

Implementation & Training

We work with you to ensure successful deployment. From data migration to user training, we're here to make your transition smooth.

  • Guided setup and configuration
  • Data import from existing systems
  • Custom integration development available
  • Ongoing tips and best practices

Part of the Complete Simpata Platform

Simpata Time is even more powerful when combined with other Simpata modules for complete business management.

+ Project Tracking

Hours automatically update project budgets and burn-down charts. Real-time project costing without manual updates.

+ Client Billing

Approved billable hours flow directly to client invoices. Generate accurate bills in minutes instead of hours.

+ HR Management

Attendance and PTO automatically sync with employee records. One source of truth for all workforce data.

View platform pricing and bundle options →

Ready to Transform Your Time Management?

See why organizations choose Simpata Time over basic timesheet systems. Experience the difference of intelligent automation, seamless integration, and enterprise-grade capabilities.

Eliminate timesheet headaches and gain real-time visibility into workforce productivity and project costs with Simpata Time.

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