Centralized HR Information System
Simpata's HR Management module consolidates your employee records, attendance, and more in a single cloud system. Keep all HR data in one secure, accessible place and eliminate duplicate data entry across your organization.
Key Features
Employee Profiles
Store personal details, job roles, department, contact information, and documents for each employee in a centralized, secure location.
Onboarding & Offboarding Tools
Templates and checklists for bringing new hires into the system and properly archiving data when employees leave, ensuring consistent processes.
Attendance & Leave Tracking
Monitor work attendance, track absences, vacations, and sick days. PTO management with requests and approvals built directly into the system.
Organizational Structure
Reflect team hierarchy and org chart information, showing who reports to whom for clear lines of authority and communication.
Compliance Records
Track certifications, trainings, and documents like work authorizations with reminders for renewals, keeping your organization compliant.
Benefits of Simpata HR Management
A unified HR module transforms administrative efficiency:
- ? No Duplicate Data Entry: Information entered once flows throughout the system. Update an employee's role or contact information in one place—it's instantly available everywhere.
- ? Easier Compliance: Up-to-date records for audits and regulatory requirements. Automated reminders ensure certifications and documents never expire unnoticed.
- ? Employee Self-Service: Employees can update their information, request leave, and access their records through the system, reducing HR workload.
- ? Improved Coordination: Since HR data is integrated across departments, everyone works from the same current information, eliminating confusion and errors.
- ? Reduced Administrative Effort: Streamlined workflows and automation free your HR team to focus on strategic initiatives rather than paperwork.
Integrated HR Data Throughout Simpata
Simpata HR Management doesn't operate in isolation—it's the foundation for your entire platform:
Timesheet Software Integration
Employees listed in HR are immediately available for timesheet assignment. Approved PTO automatically reflects as time-off on timesheets—no one logs time on vacation days.
Project Tracking Connection
Ensures only active employees can be assigned to projects. Skill and role information from HR profiles informs project planning and resource allocation.
Expense Management Integration
Employee data powers expense approval flows and policy enforcement, such as different expense limits by role or department.
External System Integration
Simpata HR data can integrate with other HR or directory systems via API for companies using external systems for benefits or other HR functions.
Enterprise-Grade Security
Sensitive HR data is protected with enterprise-grade security and role-based access controls:
- Role-Based Access: Only authorized personnel can see or edit specific information. Define granular permissions by role and department.
- Audit Trails: Complete logs of who accessed or modified employee data, ensuring accountability and compliance.
- Data Encryption: All data is encrypted in transit and at rest, meeting the highest security standards.
- Compliance Ready: Simpata HR supports compliance with labor regulations, privacy laws, and industry-specific requirements.
Your employees' information is protected with the same enterprise-grade infrastructure trusted by leading organizations worldwide.
Industry-Specific HR Management
- Healthcare: Manage complex shift schedules, track certifications and licenses, ensure 24/7 coverage with compliance.
- Retail & Hospitality: Centralize employee records across multiple locations, manage hourly workforce scheduling and time-off.
- Professional Services: Track employee skills and certifications, support project staffing with current role and availability data.
- Manufacturing: Manage safety certifications, track training requirements, ensure compliance with occupational health regulations.
- Corporate & IT: Streamline onboarding for remote teams, manage org structure for distributed workforce, track professional development.
Discover how Simpata adapts to your sector on our Industry Solutions page.
Employee Self-Service Portal
Empower your workforce with self-service capabilities that reduce HR administrative burden:
- Profile Management: Employees update their own contact information, emergency contacts, and personal details.
- Leave Requests: Submit PTO requests online with automatic routing to managers for approval.
- Document Access: View pay stubs, tax documents, and company policies anytime, anywhere.
- Attendance Visibility: Check their own time-off balances, attendance records, and upcoming schedules.
Streamline Your HR Operations
Manage your workforce efficiently with Simpata HR—a unified HR platform that integrates seamlessly with time tracking, projects, and billing. Eliminate duplicate data entry and ensure your entire organization works from current, accurate employee information.
Get Started with a Unified HR Platform