Project Management, Meet Real-Time Data
Simpata Project Tracking helps you organize work and track progress effortlessly, with live updates from your team's time and expense entries. Plan, execute, and monitor projects in one integrated platform where plans meet reality in real time.
Key Features
Project Setup
Create projects with descriptions, start/end dates, budgets in hours or currency, and assign project managers or owners for clear accountability.
Task Management
Define tasks or milestones under each project, assign team members, set deadlines and estimated hours for comprehensive work breakdown.
Visual Timeline & Status
Overview dashboards show project status with progress bars for completion percentage, upcoming deadlines, and schedule visibility.
Budget vs Actual Tracking
As team members log time and expenses, the system automatically shows how actual effort and spend compare to budgets with real-time alerts for at-risk projects.
Collaboration Tools
Comment on tasks, attach files, and receive notifications when tasks are updated—keeping everyone aligned and informed.
Benefits of Integrated Project Tracking
Simpata Project Tracking delivers advantages that traditional project management tools can't match:
- ? Instant Visibility into Project Health: No waiting for weekly status reports—data is live. See exactly where every project stands right now, not last week.
- ? Teams Stay Aligned: Everyone uses one system for tasks and time, reducing status meetings and eliminating miscommunication about what's been done.
- ? Improved Project Outcomes: Early warning on scope creep or budget issues lets you course-correct before small problems become big failures.
- ? One Platform for Planning and Execution: Less time toggling between separate apps means more time actually delivering projects. Everything you need is in one place.
- ? Accurate Historical Data: Build better estimates for future projects based on real data from past work, not guesswork or wishful thinking.
Real-Time Integration Throughout Simpata
Project Tracking is fully integrated with every module in Simpata, creating automatic, real-time project updates:
Timesheet Software Integration
Hours logged in timesheets against project tasks automatically update project progress and burn-down charts. No manual status updates required.
Expense Management Connection
Any expenses marked to a project immediately accumulate in project cost tracking, giving you complete financial visibility.
Client Billing Integration
For billable projects, the module feeds hours and expenses to invoicing. Completed project phases or milestones can be turned into invoice line items with a click.
HR Management Link
Assign team members to projects with full visibility into their skills, roles, and availability from HR profiles.
Need to extend project data? Import/export project information via API or sync with external calendars through our integrations.
Project Management Workflows
See how Simpata transforms project execution from planning to delivery:
Planning Phase
- Create project with scope, timeline, and budget
- Break down work into tasks with estimates
- Assign team members from your HR database
- Set milestones and deadlines for deliverables
Execution Phase
- Team members log time to project tasks in their timesheets
- Project-related expenses are submitted and tagged to the project
- Progress updates automatically as hours and tasks are completed
- Budget tracking shows real-time burn rate and projected final costs
Monitoring & Closeout
- Managers see live project status without requesting updates
- Early warnings alert when projects risk going over budget or timeline
- Completed work flows to client invoicing for billable projects
- Historical data informs estimates for future similar projects
Industry-Specific Project Tracking
- Professional Services & Consulting: Track billable projects with precise time and expense allocation. Monitor project profitability in real time.
- Software Development & IT: Manage sprints, track development hours, and integrate with development workflows for complete project visibility.
- Construction & Field Services: Track time on job sites, manage work orders, and monitor equipment and material costs by project.
- Marketing & Creative Agencies: Manage multiple client projects simultaneously with clear visibility into resource allocation and project status.
- Manufacturing: Track production runs, work orders, and job costs with integrated time and expense tracking.
Learn more about how Simpata serves your industry on our Industry Solutions page.
Transform Your Project Management
Keep every project on track with Simpata—where planning meets execution in real time. Experience the difference of integrated project tracking that automatically updates from your team's actual work.
Explore Our Project Tracking in Action